Replace NetLabels, TabQuick, ColorBar and ColorFlex Systems

Label Printing Software Guide for Easy File Folder Label Creation, Import, and Printing

Learn how to log in, design labels, enter data, batch print, and align your output perfectly — from first login to finished label sheet.

In this guide

Step 1

Logging In to the System

Each User creates and is assigned a unique User Name and Password
Customer Administrator(s) determine which label designs are accessible to each User
Once a valid User Name and Password is entered, the User can enter data or import spreadsheet (.csv) data to print labels, limited to the Label Designs to which the User has access

Step 2

Selecting a Label Design

After logging in, you’ll see the Data Entry screen. Use the Select Label Design dropdown at the top to choose the label design you want to work with. Each design has customized data fields built to your organization’s specifications.

Step 3

Customized Data Fields and Drop-Down Lists

Step 4

Label Print Preview and Printing

To print one label at a time, fill in the data fields on the Data Entry screen, select your print position, then click Print / Preview.

Step 5

Printing a Batch of Labels via Data Entry

Step 6

Using Microsoft Excel for Batch Data

The Excel file opens with column headers matching your label design (Year, Name, File Number, Date, Text, Designation, Color Bar)
Enter as many rows as needed — each row becomes one label
When done, click File → Save As and save as .csv format on your computer
The CSV is then ready to upload back to Virtual Labels

Step 7

Uploading Your CSV File

Switch to the Spreadsheet tab and click Upload CSV File at the top. Select your saved .csv file and click Start Upload — your records will appear instantly as rows in the spreadsheet.

Click Add Files to navigate to and select your saved .csv file
Click Start Upload — the file imports to VirtualLabels software immediately
The spreadsheet displays all records from your .csv as individual rows
You can edit any row by clicking the Edit link, or remove rows you don't want to print
The system shows a list of the Last 5 Uploaded Files for quick re-access

Step 8

Preview and Print

Click Print / Preview from either the Data Entry or Spreadsheet screen. A PDF preview opens showing exactly how your labels will print — one label per record, laid out on your label sheet. Then click the printer icon to send to your printer.

The PDF preview renders exactly as the labels will appear when printed
Each row of data in your spreadsheet becomes one label in the preview
Click the printer icon in the top-right of the PDF viewer to print
You can also click the download icon to save the PDF for record-keeping

Step 9

Label Alignment Software Wizard

If your labels print slightly off-center from the die-cut positions on the sheet, use the Alignment Wizard. Click the Align button in the toolbar to access it.

The PDF preview renders exactly as the labels will appear when printed
Use the Left/Right Print Adjustment and UP/DOWN Print Adjustment panels to fine-tune
Adjustments can be made in inches, millimeters, or pixels — whatever feels natural
Once set, alignment is saved for your account so you only need to calibrate once per printer

Ready to replace NetLabels, TabQuick, ColorBar or ColorFlex?

We setup the file folder label printing software with one or more label designs at no upfront fee. Your
staff can fully test the system to ensure that everything performs properly, risk-free and with no
obligation. Software and label design(s) setup typically takes about 24 to 48 hours.